Privacy Policy

‍Privacy Notice – The Peter Kershaw Trust

Last updated: 27/3/2026

The Peter Kershaw Trust (“we”, “us”, or “our”) is committed to protecting your personal data and handling it responsibly in accordance with UK data protection law.

This notice explains how we collect, use, and protect your information across all stages of funding, including applications and ongoing reviews.

1. Who We Are

The Peter Kershaw Trust is a charitable organisation established to support disadvantaged people in Manchester and North Cheshire through grants and bursaries.

Contact details:

Email: grants@peterkershawtrust.org

Address: C/O Beyond Profit, F114 Bolton Arena, Arena Approach, Horwich, Bolton, BL6 6LB

2. Types of Applications & Reviews Covered

This notice applies to:

2.1 Ordinary Grants

  • Online application

  • Follow-up Grant Review forms (submitted by email)

2.2 Memorial Bursary

  • Application via downloaded form (submitted by email)

2.3 School Bursary

  • Application via downloaded form (submitted by email)

  • Annual Pupil Review forms (submitted by email)

3. Information We Collect (By Funding Type)

3.1 Ordinary Grants (Application + Review)

Application Stage

We collect:

  • Contact and organisation details

  • Project description and funding request

  • Financial information

  • Supporting documents

Review Stage

We collect:

  • Progress updates on funded work

  • Outcomes and benefits achieved

  • Future funding plans

  • Confirmation of continued funding need

3.2 Memorial Bursary

We collect:

Organisation & Contact Information

  • Charity name, address, and contact details

Project Information

  • Project description, location, and beneficiaries

Financial Information

  • Charity income, expenditure, and total funds

  • Project costs and other funding sources

Safeguarding Information

  • Safeguarding policies

  • Any safeguarding concerns and how they were addressed

Supporting Documents

  • Budgets

  • Audited accounts

3.3 School Bursary (Application + Review)

Application Stage

We collect:

  • School and pupil details

  • Pupil profile (e.g. achievement, attitude, involvement)

  • Parental financial information (income, assets, debts)

  • Summary of circumstances supporting the application

Review Stage

We collect:

  • Pupil progress and achievements

  • Attitude and contribution to school life

  • Updated financial information

  • Confirmation of continued eligibility for support

4. Special Category Data

Some applications and reviews may include sensitive personal data, such as:

  • Financial hardship

  • Personal or family circumstances

  • Safeguarding-related information

We only process this data where necessary and where you choose to provide it.

5. How We Use Your Information

Application Stage

  • Assess eligibility and need

  • Evaluate applications and make funding decisions

Review & Monitoring Stage

  • Monitor how funding is used

  • Assess outcomes and impact

  • Review continued eligibility

  • Inform future funding decisions

Across All Stages

  • Communicate with applicants

  • Maintain records for governance, audit, and compliance

  • Meet safeguarding responsibilities

6. Lawful Basis

We rely on:

  • Legitimate interests – to administer, monitor, and evaluate funding

  • Legal obligation – for charity governance and financial compliance

  • Consent – where sensitive data is provided

For special category data:

  • Explicit consent, and/or

  • Substantial public interest (charitable purposes)

7. Data Sharing

We may share your information with:

  • Trustees and decision-makers

  • Grant administrators

  • Service providers supporting our website or administration

  • Regulators or authorities where required by law

We do not sell or use your data for marketing.

8. Data Retention

We retain application data only as long as necessary:

  • Applications data is retained for audit and reporting purposes

9. Data Security

We use appropriate safeguards including:

  • Secure storage systems

  • Restricted access to personal data

  • Careful handling of emailed forms and attachments

10. Your Rights

You have the right to:

Access your personal data

  • Correct inaccurate data

  • Request deletion

  • Restrict or object to processing

  • Withdraw consent (where applicable)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

👉 www.ico.org.uk

11. Changes to This Notice

We may update this notice from time to time. The latest version will be available on our website.